Our team of dedicated event planners and coordinators bring years of experience in knowing how to execute formal events and large productions. We bring all of this knowledge and experience to the table when we sit down to discuss your perfect day. It is truly an honor to serve you!
You've just submitted your online inquiry and we can't wait to meet you!
We always start the planning process by scheduling an initial consultation
to determine your needs and the scope of the event you wish to plan.
This usually takes place via telephone or video chat unless of course you are local to our area or planning an upcoming trip to town. We enjoy meeting our clients face to face when possible.
Once you determine we are the right event planner for you, we will get to work by sending you a contract to save the date! We do require a signed contract along with a 50% deposit to hold a wedding date and dates are first come, first served on the event calendar. Once the contract and deposit are received, you are added to the calendar and we will set up an online client portfolio where we keep all of your event items electronically so you can access them at anytime.
Next, we will get to work on finding your vendor team! This is where our three package options vastly differ. For full-service clients, we handle all vendor research and correspondence from start to finish. For partial planning clients, we provide you with the recommended vendors based on your style and budget, and you as the client handle all correspondence - keeping us in the loop of course. Lastly, for event management clients, our professional services begin six weeks before the event. By this time, all of your vendors should be already booked so you can handle over their contact information to us for your timeline creation.
Depending on the package you select, we will guide you step by step in what to do next. Whether it is picking linen napkins, selecting tuxedos, or ordering stationary, we are here to give advice and direction to help tie everything together in one cohesive look for your big day!
We also understand that each client differs in the amount of assistance they need during this phase of the process, and we will work with you to find that balance of service.
As your event draws near, we will work with your vendor team and venue to create floorplan layouts and a final timeline. Our team will oversee the entire event from start to finish and serve as the onsite event manager(s) and point of contact for all parties.
Thank you so much for entrusting Swanson Signature Events with your most precious moments!
from meeting to delivery
WHY DO I NEED A WEDDING PLANNER?
Weddings are fabulous, wonderful, emotional, and exciting celebrations of your new life together! However, planning a wedding is a ton of work, often between 200 – 250 hours! Wedding planners help bring the dream of your wedding to life, handling much of the legwork, keeping you on track and on budget. We handle every detail, so you can enjoy the experience of your engagement and wedding instead of stressing about it.
WILL MY PLANNER WORK ALONE OR WITH ASSISTANTS ON MY WEDDING DAY?
Your planner will be the go-to point person on your wedding day, but will likely bring at least one assistant with them the day of your wedding, possibly two in order to ensure that your day unfolds flawlessly.
HOW MUCH INVOLVEMENT WILL MY PLANNER HAVE?
As much or as little as you want them to have! Your planner’s level of involvement depends on the event planning package you reserve and your personal preferences. Some clients will have every detail planned out and are just looking for a planner to execute their vision, and some clients want to sit back and let their planner take care of everything for their wedding day. We work with clients at both ends of the spectrum (and anywhere in between) personalizing our service to your needs.
MY VENUE ALREADY HAS AN IN-HOUSE WEDDING COORDINATOR. WHY DO I NEED A PLANNER?
Your venue coordinator most likely has many clients and many upcoming events she is juggling simultaneously, possibly several per month. Most onsite venue coordinators are just too busy to devote the time and attention necessary to attend to the details of your wedding. The bottom line: A wedding coordinator at a venue and a wedding planner are two completely different jobs. The venue wedding coordinator is there to serve the venue. A planner is completely focused on you and dedicated to your wedding vision, and she is there solely to make sure that you vision comes to life on your wedding day.
DO YOU HELP SET UP AND BREAK DOWN MY WEDDING?
Yes. We are the first to arrive and the last to leave on a wedding day. We will have you compile a list of all of your personal décor items that need to be put out and we will go over the list with you and designate a member of our team to oversee set up of those items. At the conclusion of your event, our staff will box up all of your personal items and have them ready to be taken to a designated vehicle. We do not bus tables, sweep and mop floors or break tables down as we feel this is the responsibility of the rental company or venue.
DO YOU HAVE A SPECIALTY?
While Swanson Signature Events loves all types of events, we have a soft spot for timeless Southern weddings. It’s so much fun highlighting the personal touches of the bride and groom, but a classically styled wedding truly stands the test of time and does not age as time goes by. We also love playing tour guide for our destination weddings and showing off our amazing city because many of our wedding guests have never been here!
IS THERE A FEE FOR THE INITIAL MEETING?
Never! This is our time to get acquainted and to decide if we are a good fit for each other.
WILL YOU PROVIDE VENDOR RECOMMENDATIONS EVEN IF I BOOK THE EVENT MANAGEMENT PACKAGE?
Absolutely! Some planners keep their Preferred Vendor list under lock and key unless you book their Full Service level package. But when you work with Swanson Signature Events, every client automatically receives our Favorite Vendors list upon booking! These are vendors that we know, adore, and have worked with in the past, so we trust in their quality and service. It’s in everyone’s best interest to give ALL Swanson Signature Events clients the opportunity to work with some of the best vendors in South!
DO YOU ATTEND ALL VENDOR APPOINTMENTS WITH ME?
We love vendor meetings and are happy to attend! (Probably because we love vendors.) Even if meetings are not a part of your package, individual meetings can be added a la carte.
DO YOU RUN THE CERMEONY REHEARSAL?
Yes, it is crucial that we attend and run the ceremony rehearsal in conjunction with your Officiant, so it is automatically included in every package. Unless your church has specific rules about their team running the rehearsal, then we respect those policies.
WHAT IS MY WEDDING DAY LIKE WHEN I WORK WITH SWANSON SIGNATURE EVENTS?
Smooooth sailing! You’ll be able to truly relax, enjoy your day, and be the bride, without wondering if the limo is going to show up, if the ceremony is going to start on time, or if the escort cards and dessert table are set up perfectly. You, your fiancé and your parents will be able to take your rightful place as V.I.P.s.