experience
welcome to
the swanson signature events wedding
Event Management
For couples who wish to do all of their own planning, but still have a professional coordinate the big day, this package is for you! Sixty days before the wedding, we will set up a time to meet with you and walk the space so that we are all on the same page as far as all final details and vendors. We truly want to make your wedding day the best day ever!
your experience includes
ONE Lead Planner + ONE Assistant Coordinator.
Unlimited correspondence starting 60 days prior to event
Confirm, coordinate and manage all vendors
Create a wedding weekend timeline
Attend and coordinate rehearsal
Coordinate ceremony and reception events
Box up all personal items
Available for up to 10 hours on the wedding day
Deliver signed marriage license to the courthouse
*This package does not include design or budget consultations
Our wedding was a true dream
"I don't even know where to begin! My lead coordinator was Jennifer Mullis, and I can confidently say I could not have pulled my wedding off without her. I was on the coordinating package which begins 60 days out, but I wish I would have booked the full planning package so I could have worked with Jennifer throughout the whole process! Jennifer absolutely killed it, and truly there was not ONE stone left unturned! ... She was so flexible, personable, and kept my stress levels down the best she could! She never broke a sweat."
bride ashley
Event Production
Our Signature Wedding Planning Package is designed for the couple who just got engaged and already feels overwhelmed at what to do next. We will step in at the start of this process and guide you through every step of the way, from "Yes!" to "I do!", so you can enjoy your engagement season while we do the work!
your experience includes
ONE Lead Event Planner + TWO Assistant Coordinators
Unlimited communication
Budget development and management
Accompany all venue tours
Unlimited assistance and selection of all vendors
Serve as vendor team lead for the entirety of the weekend
Available for up to 12 hours on the wedding day
Attend and coordinate rehearsal the day before
Oversee ceremony and reception set-up
Manage all necessary rental equipment
the Signature Experience
Design consultation to define the client's vision
Coordinate all transportation requirements
Negotiate group rates and hotel blocks
Assistance with save-the-dates, invitations, and RSVP
Coordinate ceremony and reception events
Wedding weekend itinerary for all wedding vendors, family, and bridal party
Box up personal items
Distribute any final payments and/or tips to vendors
Deliver signed marriage license to the courthouse
contact us
working with us
learn more about
For more details on pricing and availability, please contact us - we'd love to chat with you!
You've just submitted your online inquiry, and we can't wait to meet you!
We always start the planning process by scheduling an initial consultation
to determine your needs and the scope of the event you wish to plan.
This usually takes place via telephone or video chat unless of course you are local to our area, or planning an upcoming trip to town. We enjoy meeting our clients face to face when possible.
initial meeting
Once you determine we are the right event planner for you, we will get to work by sending you a contract to save the date! We do require a signed contract along with a 50% deposit to hold a wedding date, and dates are first come, first served on the event calendar. Once the contract and deposit are received, you are added to the calendar, and we will set up an online client portfolio where we keep all of your event items electronically so you can access them at anytime.
ready to book
Next, we will get to work on finding your vendor team! This is where our package options vastly differ. For full-service clients, we handle all vendor research and correspondence from start to finish. For event management, we provide you with the recommended vendors based on your style and budget, but you will build your vendor team and just keep us in the loop at the appropriate time.
gathering your vendor team
With Event Production, we will guide you step by step in what to do next. Whether it is picking linen napkins, selecting tuxedos, or ordering stationary, we are here to give advice and direction to help tie everything together in one cohesive look for your big day!
We also understand that each client differs in the amount of assistance they need during this phase of the process, and we will work with you to find that balance of service.
all the little details
As your event draws near, we will work with your vendor team and venue to create floorplan layouts and a final timeline. Our team will oversee the entire event from start to finish and serve as the onsite event manager(s) and point of contact for all parties.
Thank you so much for entrusting Swanson Signature Events with your most precious moments!
the big day
from meeting to delivery
the event production experience
WHY DO I NEED A WEDDING PLANNER?
Weddings are fabulous, wonderful, emotional, and exciting celebrations of your new life together! However, planning a wedding is a ton of work, often between 200 – 250 hours! Wedding planners help bring the dream of your wedding to life, handling much of the legwork, keeping you on track and on budget. We handle every detail, so you can enjoy the experience of your engagement and wedding instead of stressing about it.
WILL MY PLANNER WORK ALONE OR WITH ASSISTANTS ON MY WEDDING DAY?
Your planner will be the go-to point person on your wedding day, but will likely bring at least one assistant with them the day of your wedding, possibly two in order to ensure that your day unfolds flawlessly.
HOW MUCH INVOLVEMENT WILL MY PLANNER HAVE?
As much or as little as you want them to have! Your planner’s level of involvement depends on the event planning package you reserve and your personal preferences. Some clients will have every detail planned out and are just looking for a planner to execute their vision, and some clients want to sit back and let their planner take care of everything for their wedding day. We work with clients at both ends of the spectrum (and anywhere in between) personalizing our service to your needs.
MY VENUE ALREADY HAS AN IN-HOUSE WEDDING COORDINATOR. WHY DO I NEED A PLANNER?
Your venue coordinator most likely has many clients and many upcoming events she is juggling simultaneously, possibly several per month. Most onsite venue coordinators are just too busy to devote the time and attention necessary to attend to the details of your wedding. The bottom line: A wedding coordinator at a venue and a wedding planner are two completely different jobs. The venue wedding coordinator is there to serve the venue. A planner is completely focused on you and dedicated to your wedding vision, and she is there solely to make sure that you vision comes to life on your wedding day.
DO YOU HELP SET UP AND BREAK DOWN MY WEDDING?
Yes. We are the one of the first vendors to arrive and the last to leave on a wedding day. We will have you compile a list of all of your personal décor items that need to be put out and we will go over the list with you and designate a member of our team to oversee set up of those items. At the conclusion of your event, our staff will box up all of your personal items and have them ready to be taken to a designated vehicle. We do not bus tables, sweep and mop floors or break tables down as we feel this is the responsibility of the rental company or venue.
DO YOU HAVE A SPECIALTY?
While Swanson Signature Events loves all types of events, we have a soft spot for timeless Southern weddings. It’s so much fun highlighting the personal touches of the bride and groom, but a classically styled wedding truly stands the test of time and does not age as time goes by. We also love playing tour guide for our destination weddings and showing off our amazing city because many of our wedding guests have never been here!
IS THERE A FEE FOR THE INITIAL MEETING?
Never! This is our time to get acquainted and to decide if we are a good fit for each other.
WILL YOU PROVIDE VENDOR RECOMMENDATIONS EVEN IF I BOOK THE EVENT MANAGEMENT PACKAGE?
Absolutely! Some planners keep their Preferred Vendor list under lock and key unless you book their Full Service level package. But when you work with Swanson Signature Events, every client automatically receives our Favorite Vendors list upon booking! These are vendors that we know, adore, and have worked with in the past, so we trust in their quality and service. It’s in everyone’s best interest to give ALL Swanson Signature Events clients the opportunity to work with some of the best vendors in the South!
DO YOU ATTEND ALL VENDOR APPOINTMENTS WITH ME?
We love vendor meetings and are happy to attend! (Probably because we love vendors.) Even if meetings are not a part of your package, individual meetings can be added a la carte.
DO YOU RUN THE CERMEONY REHEARSAL?
Yes, it is crucial that we attend and run the ceremony rehearsal in conjunction with your Officiant, so it is automatically included in every package. Unless your church has specific rules about their team running the rehearsal, then we respect those policies.
WHAT IS MY WEDDING DAY LIKE WHEN I WORK WITH SWANSON SIGNATURE EVENTS?
Smooooth sailing! You’ll be able to truly relax, enjoy your day, and be the bride, without wondering if the limo is going to show up, if the ceremony is going to start on time, or if the escort cards and dessert table are set up perfectly. You, your fiancé and your parents will be able to take your rightful place as V.I.P.s.
